WEB MEDIA SCHOOL session 35 -OUTLOOK EXPRESS (MAC) PT2

Remove a recipient Click the recipient you want to remove.Click Remove.

Send a message by using the Address Book Click Address Book. Click the contact you want to send a message to.Click New Message To.In the Subject box, type the subject of the message. In the text box, type your message. Send the message.

Resend a message In the Folder list, click the Sent Items folder. If the Folder list is hidden, click Folder List on the View menu. Double-click the message you want to resend. If necessary, correct errors or address the message to other recipients. Click Resend.

About customizing messages You can send and receive messages in two formats: Hypertext Markup Language (HTML) and plain text. HTML  is the standard for formatting text on the World Wide Web. With HTML, you can add special emphasis or structure to message text by applying a variety of formatting, including text formatting, numbering, bullets, alignment, and background colors. However, e-mail programs that cannot read HTML may display an HTML message either as unformatted text or as a file attachment. In either case, the recipient can still read the text of your message. Plain text   If you do not send a message in HTML format, Outlook Express automatically sends the message in plain text format. Plain text messages contain no formatting, so when you send a plain text message, you can be sure that the message looks the same to a recipient as it does to you.To always reply to a message in the same format (plain text or HTML) in which it was sent, select the Reply to messages in the format in which they were sent check box. This ensures that when you receive a message from someone using an e-mail program that cannot read HTML, you reply in plain text format. You can turn HTML formatting on or off for individual messages. With a message open, click HTML on the Format menu.

The Address Book provides a convenient place to store e-mail addresses, home and work addresses, and phone and fax numbers. In the Address Book, each entry &emdash; or collection of information about a person &emdash; is called a contact.In addition to standard categories of contact information (names, phone numbers, e-mail addresses, street addresses), you can also create one or more custom fields to store information that is important to you. Fields are used as placeholders for data that you enter in a contact. For example, you can create a field to store birthdays, as well as fields to store names of spouses and children. You can also store other notes that are specific to a contact.The Address Book provides a place for you to store contact information electronically, but that information (other than recipient names and e-mail addresses) is never sent in your messages unless you add it yourself.

About entering contact information When you create a new contact, you enter information about a person (such as name, address, and phone number) in a series of panels. As you click each panel, a pop-up window appears with places for you to enter detailed contact information. For example, in the first pop-up window, you can enter first and last names, nickname, and other name-related information.If you want to add information that is not included in one of the panels, you can add custom fields to the Address Book. When you add a custom field, it appears in all of your contacts. Use custom date fields to store dates such as birthdays or anniversaries, and use other custom fields for any other type of information. You can also store your own notes for a contact. In the text box at the bottom of the contact window, type your notes.After you create a contact, it appears in the Address Book list. If you enter more than one home phone number, work phone number, or e-mail address, only the default information appears in the list. You can control what information appears in the list by changing the default information for a contact.