WEB MEDIA SCHOOL session 40 -E-mail Tips
WEB MEDIA SCHOOL session 40 -E-mail Tips
Rules, as they're called in Outlook Express, and Filters, as they're referred to in Netscape Messenger, allow you to "direct" incoming e-mail to exactly where you want it. By now, you've probably figured out how to create special mail folders for storing your e-mail. Well, Rules and Filters can let you direct new messages to those folders also. You can have folders for family, school or work and have all incoming messages that meet the criteria you define go straight to the folder where you want it. You can even create rules that will send unsolicited commercial e-mail - spam - straight to the Trash folder. Now that's efficient!
Of course, if you want to get rid of all the spam, you'll need to be creative in defining your rules. You may want to exclude certain keywords or text strings, such as "Financial Freedom While You Sleep," or specific senders from whom you've received spam in the past. But be careful, because whatever keyword or phrase you choose will be excluded in each and every context. Which means that if you exclude the keywords "Virus Warning", any e-mail with the word "Virus" or "Warning" will end up in your spam file. Multiple rules are most effective, and both Outlook Express and Netscape let you set up as many rules as you want.
To set up Rules in Outlook Express, go to Tools, then Message Rules, then Mail. If you're using Netscape, just go to Edit, then Message Filters and you're ready to go!
Add to your address book easily - You don't have to type in the information for each new contact. When you reply to a sender, just right-click on the To field and select Add to Address Book and you're done!
Create a signature line for outgoing messages - Tired of typing the same signature to every message? Or maybe you have a favorite quote that you'd like use as your sign-off for each message. Just go to Tools, then Options and click on the Signatures tab and follow the prompts. And, "see ya later, alligator."
Add a designer touch to your messages with Stationery - Add color, background images and special fonts to jazz up your outgoing messages. To use Stationery on a single message, select Format, then Add Stationery while you're in the body of a new e-mail message. To apply Stationery to all your outgoing messages, just go to Tools, then Options and click on the Compose tab and follow the directions in the Stationery area of the window.
Stay organized! - Do you receive ongoing e-mail conversations about the same topic? Follow the thread easily by grouping the conversation together. From the Inbox, go to View, then Current View, and select Group Message by Conversation. Now messages that are tied together by replies and forwards will be viewed together in your Inbox.
Add to your address book easily - You don't have to type in the information for each new contact. When you receive a message, just click on the e-mail address, and you can quickly add the sender to your personal address book.
Create mailing lists -for groups of people that you want to receive the same message. This is a great tool for work associates or family members, so you don't have to type each person's address every time you send a message to the group. To create a new mailing list, just go to Communicator, then Address Book and click on New List.
Taking out the trash - the fast way!- When you delete a message in Netscape, it really just moves to the Trash folder, so it's still taking up valuable space on your hard drive until you empty the Trash. To get rid of the message in one fast step, use Shift-Delete and it's gone!
Send an image you find on the Web through e-mail. -Next time you see a cool image on the Web that you just have to share with someone, click Ctrl-M to open a new message window. Then just click, drag and drop the image into the new message and e-mail it to a friend.
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