internpage95.htm

PT 95 Power Point

Power Point 97 - Do's and Don'ts

Power Point can be a powerful presentation tool, but there are some tips you should keep in mind to make the most of your presentation.

Section I - Power Point 97 Do's

Use only one topic per slide. If you try to include too much information in a slide, or information that wanders from topic to topic, your audience will become confused.

Limit your text to about 50 words per slide. Remember, your audience will be viewing your presentation on a screen (computer or projection), which is different from looking at a printed piece of paper. If you try to include too many words, one of three things will happen.

The words may "fall off" the bottom of the slide.

You may need to make the font (text) size so small that people have a hard time reading it.

Your audience will spend all their time trying to read your slide (quickly - before you move on to the next slide!) and none of their time listening to the main attraction - YOU!

Work on the text of your presentation in Outline View - or at least check the Outline View to make sure that the text flows correctly and doesn't wander or repeat itself. (Outline View shows the text only of all your slides in one place, making it ideal for this type of self-checking).

Remember - Power Point is an accessory to your presentation. It should not be the entire presentation in and of itself (in other words, don't just read the slides!).

Choose a font that is easy to read. Usually, sans-serif fonts (like Arial or Helvetica) are easier to read than serif fonts (like Times New Roman) when projected onto a screen or put on the World Wide Web. Most of the text on this page is in Arial font.

Be sure there is enough contrast between the color of the slide and the color of your text for your audience to be able to read the slide easily.

Avoid clutter in your slides. Keep them simple - you want your audience to listen to you, not stare at your slide.

Time the presentation, complete with your speaking, before the day you present in front of an audience. Remember to speak slowly enough that people will be able to hear each word and to enunciate clearly.

Test the finished presentation on yourself - view your presentation in Slide Show View it with full sound and standing back from the screen a bit. This will give you some idea of what your audience will experience when you give the presentation.

Section II - Power Point Don'ts

DON'T PUT TOO MUCH EMPHASIS Or too many different types of emphasis like underlining or bold on EVERYTHING or lots of different fonts in a single presentation since your audience will GET CONFUSED!!!!! (Translation - in a slide, more is not always better. In fact, more is seldom better.)

DON'T use pictures / images / graphics just for the sake of having pretty pictures in your slide. Too many graphics in a single slide will confuse people (not to mention look cluttered), and your audience will spend all their time trying to look at the pictures instead of listening to YOU!

DON'T use sounds that are startling or annoying as transitions for your slides. Remember, your audience will not appreaciate hearing the sound of breaking glass or a pistol shot (two of the sounds included in Microsoft Office 97) every time you change slides.

DON'T use colors that make your eyes shake when you look at them.

*****THIS COLOR COMBINATION IS BAD!!!****

DON'T forget to SPELLCHUCK your PERZENTASHUN!

Remember, anything that looks iffy to you on your computer screen will be much worse for your audience when it is projected onto another screen.

© Graduate School of Library & Information Science
The University of Texas at Austin
All rights reserved
Send comments to www@gslis.utexas.edu

Microsoft PowerPoint 4.0
Instructor Carol Siwinski - Germantown Academy

With Microsoft PowerPoint you can create overhead slides, speaker's notes, audience handouts, and an outline, all in a single presentation file. PowerPoint uses powerful wizards to help you create and organize your presentation step by step.

Creating a Presentation
Using the AutoContent wizard is one way to create a presentation. The following instructions will also help you change, insert, and format text, edit titles and body text, create new slides, move around in your presentation, and look at your content in different views.

Create a presentation using the AutoContent wizard

From the File menu, choose New and select AutoContent Wizard.

Change text to bold or Italic

Select the text object or text and click the corresponding toolbar button.

Change text to underlined or shadowed

Select the text object or text and click the corresponding toolbar button.

Change the font size

Select the text object or text and click the Increase Font Size or the Decrease Font Size button.

Change presentation views

Click any of the view buttons located on the left of the bottom scroll bar: Slide, Outline, Slide Sorter, or NotesPages.

Reverse an action

From the Edit menu, choose Undo.

Save a new presentation

From the File menu, choose Save.

End a PowerPoint session

From the File menu, choose Quit.

Pick A Look Wizard
Learn to use the Pick a Look Wizard, enter new text, create new slides, open an existing presentation, incorporate slides from other presentations, rearrange slides in Slide Sorter view, enter text in Notes view, and print a presentation.

Create a presentation using the Pick a Look Wizard

From the File menu, choose New and select Pick a Look Wizard.

Type title or main text on a slide

Select the title object or main text object and begin typing.

Create a new slide

Click the New Slide button or from the Slide menu, choose New Slide.

Open a presentation

Choose Open from the File menu. When the Open dialog box appears, select the file you want opened and click the Open button.

Copy slides between presentations

Select slides in Slide Sorter view or Outline view. From the Edit menu, choose Copy. Open the file where you want to paste the slides. Click the Slide Sorter View button and choose Paste from the File menu.

Rearrange slides in Slide Slide Sorter view

Select slides in Slide Sorter view. Drag the slides to the desired locations.

Enter text in Notes Pages view

Click the Notes Pages View button. Select the Notes placeholder and type.

Print a presentation

From the File menu, choose Print. Select print options and click the Print button.

Outline Your Ideas
PowerPoint makes it easy for you to outline your thoughts and to organize your presentation clearly and quickly. Outline view shows you the slide title text and paragraph text for each slide in your presentation. You can edit and rearrange both title and paragraph text in Outline view. Your changes will also appear in Slide view. PowerPoint also allows you to import outlines created in other applications and place them in your document.

Open an Outline

From the File menu, choose Open. Click the List Files Of Type drop-down arrow and select All Readable Outlines. Select the file you want opened.

View your slides in Outline

Click the Outline View button.

Insert an outline

From the Insert menu, choose Slides from Outline.

Scroll through an outline

Click the scroll arrows, or drag the elevator, or click above or below the scroll box.

View an outline with titles only

On the Outlining Toolbar, click the Show Titles button.

View an outline with formatted text

On the Outlining Toolbar, click the Show Formatting button.

Increase or decrease the outline view size

On the Standard Toolbar, click the Zoom Control drop-down arrow and select a view size, or select the view size percentage and type a new percentage.

Select a slide or paragraph

Position the four -headed arrow to the left of the text and click.

Move a slide or paragraph

Select the Slide or paragraph. On the Outlining Toolbar, click one of the outlining buttons or drag the selection.

Move text

Select the text. Drag it to a new position.

Save an outline

From the File menu, choose Save As. Click the Save File As Type drop-down arrow and select Outline.(RTF TEXT).

Print an Outline

From the File menu, choose Print. Click the Print What drop-down arrow and select Outline View. Click the Print button.

Adding and Modifying Text
In PowerPoint you can add and modify text very simply and quickly. Whether you're working on a slide, outline, or a speaker's notes page, you work with text in the same way. In addition to working with text in a text placeholder, PowerPoint allows you to create, edit, and adjust text in labels, as a word processing box, or as a graphic.

Create a text label

Click the Text Tool button. Click the slide and type your text.

Create a word processing box

Click the Text Tool button. On the slide, drag to create a text box, and then type your text.

Select text to edit

Click in the text and drag.

Rearrange text in Slide view

Select text and then drag paragraphs.

Add text to shape

Select the shape and use text tool to type your text.

Arrange text in an object

Select an object with text. From the Format menu, choose Text Anchor. Select an option and click OK.

Format text in a shape

Select the shape and choose styles from the Formatting Toolbar or the Format menu.

Format text with Format Painter

Select the object with the format you want to use. On the Standard Toolbar, click Format Painter. Select the object you want to format.

Change text alignment

Select a text object. From the Format menu, choose Alignment. Select an option and click OK.

Change line spacing

Select a text object. From the format menu, choose Line Spacing. Change the spacing and click OK.

Change text case

Select a text object. From the Format menu, choose Change Case. Select an option and click OK.

Add or remove periods

Select a text object. From the Format menu , choose Periods. Select an option and click OK.

Replace fonts

From the Tools menu, choose Replace Fonts. Change the font and click OK.

Find or replace text

From the Edit menu, choose Find or Replace.

Check spelling

From the Tools menu, choose Spelling.

Incorporating Objects Into Your Presentation
PowerPoint allows you to draw shapes, import pictures, sounds , movies, and text --all of these are objects. Objects are the building blocks you use to create slides in PowerPoint . Using these building blocks you can easily produce professional looking presentations.

Select an Object

Click the Selection Tool button. Position the cursor on the object and click.

Deselect an object

Click the Selection Tool button.

Draw an object

On the Drawing Toolbar or the AutoShape Toolbar, click a drawing tool and drag to create an object.

Resize an object

Select the object. Drag a resize handle.

View another toolbar

From the View menu, choose Toolbars. Click the toolbar's check box.

Change an object's shape

Select the object. From the Object menu, choose AutoShape and select a shape.

Change a line style

On the Drawing Toolbar, click the Line Style button and select a line style.

Group or ungroup objects

Select the objects. On the Drawing+ Toolbar, click the Group or ungroup button.

Align objects

Select the objects. From the Format menu, choose Alignment, and then choose an alignment, or choose the Guides command and drag the objects to a guide.

Draw an arc

On the Drawing Toolbar, click the Arc Tool button and drag.

Edit an arc

Double-click the arc line. Drag a control handle.

Draw a freeform

On the Drawing Toolbar, click the Freeform Tool button. Click to draw straight lines, or drag to draw freehand.

Edit a freeform

Double-click a freeform line. Drag vertices.

Rotate and flip an object

Select the object. On the Drawing+ Toolbar, click one of the Rotate and Flip buttons.

Working With Masters
PowerPoint uses masters to help create professional looking slides, audience handouts, and speaker's notes pages. A master is a set of formatting characteristics, graphics, and text placement information that is consistent throughout the entire presentation. Items from a master can be set individually to apply to any or all slides. A template is a presentation that has a set of color and text characteristics that can be "applied" to your presentation. PowerPoint comes with more than 160 templates that are professionally designed.

Switch to Master views

From the View menu, choose Master, and then choose the desired view from the menu or hold down the SHIFT key and click the desired View button.

Add background items to a master

Switch to a master view and add items to the master.

Add the time, date, and page number

From the Insert menu, choose the desired menu item.

Format the master title or master text

Select the master title or master text and choose the desired formatting effects.

Display the text object ruler

From the View menu, choose Ruler, or hold down the OPTION key click the mouse button, and choose Ruler from the Shortcut menu.

Set the indent marker for the first line of text

From the View menu, choose Ruler . Drag the button triangle.

Adjust a paragraph margin

From the View menu, choose Ruler. Position the upper triangle to the left of the bottom triangle.

Create a hanging indent

From the View menu, choose Ruler. Position the upper triangle to the left of the bottom triangle.

Change the bullet format

Click the I-beam cursor in a line of text and choose Bullet from the Format menu.

Follow the master

From the Format menu, choose Slide Background. Click the Follow Master button.

Reapply a slide layout

Move to the slide. Click the Layout button, select a layout, and click the Reapply button.

Apply a template

Click the Template button. Select the folder that contains the template you want to use, and select the template file. Click the Apply button.

Inserting Graphics into PowerPoint
You can insert graphics into PowerPoint in several ways. The most straightforward way is to copy and paste. You can copy and paste text, objects, and slides within a presentation, among presentations, and into other applications. Another way to insert graphics into PowerPoint is to use commands on the Insert menu and the Standard Toolbar, which allow you to insert clip art, sound, movies, pictures, or objects.

Add clip art

On the Standard Toolbar, click the Insert Clip Art button or double-click the clip art placeholder. Select an image and click the OK button.

Insert a Quick Time movie

From the Insert menu, choose Movie. In the list of file names, select a movie. Click the Insert button.

Insert WordArt

From the Insert menu, choose Object. In the list of object types, select Microsoft WordArt 2.0. Click the OK button Create the WordArt and click the OK button.

Insert a picture

From the Insert menu, choose Picture. Select a picture file and click the Insert button.

Scale an object

Select the object. From the Draw menu, choose Scale. Type a percentage.

Crop a picture

From the Tools menu, choose Crop Picture. Drag as resize handle.

Recolor a picture

From Tools menu, choose Recolor. Click the drop-down arrow for each color and select a new one from the list. Click the Preview button to view your changes. Click the OK button.

Send comments or questions to Carol Siwinski, Curricular Technology Specialist for Germantown Academy, at csiwi@ga.k12.pa.us
POWER POINT TUTORIAL - ADC

Open new presentation File -> New -> Choose a presentation design

Click on the Title Slide-> (first slide) click -> OK.

Click on the Click to add title-> enter your title.

Click to add sub-title-> NEW CHARTS:

Insert -> New Slide. From AutoLayout choose Chart slide, then -> O.K.

Double click on the chart icon (in slide).

A sample chart will appear. There are two views: datasheet view and chart view. You can switch back and forth between either view

Delete sample data and add your data into the the rows and columns of the chart. New data will be displayed in the chart immediately.

Select Chart Type from menu bar at top of sceen or locate the Chart Type icon on the icon bar underneath the menu bar. Try the different chart types to see which displays your data best.

To change any part of the chart, first single click to select the item to be changed. Then right click to bring up formatting options such as Placement, Font, Data Labels, Patterns, 3-D View, Color etc.

Size and position of the graph may be changed by clicking and dragging one of the small squares that appear at the corners of the image

After entering your data, and formatting your chart close the datasheet by clicking on the X on the top right of the icon. You can return to the datasheet by clicking View -> Datasheet from the menu bar at the top of the screen
EXCEL CHART:

In Power Point, from the menu bar choose Insert-> Chart, then Edit-> Import file then select the Excel worksheet you want to import

From the Import Data Options box, select either Entire Worksheet or the Range of data you want to chart. Also check Overwrite existing cells box. Follow previous chart formatting steps above to change your chart.
SAVING MOVIES OR SOUNDS FROM INTERNET:

Short Cut: When you find a movie or sound you want from the Internet, put cursor on object, Shift and Left Click, Save As box will come up. Type in filename.ext and choose correct drive or directory to save object in (Save on your disk)
INSERTING SOUND or MOVIES INTO POWERPOINT:

Insert -> New Slide. From AutoLayout choose any slide, then -> O.K.

Click Slide Show -> Custom Animation ->Timing -> Select object (text box or picture) you want sound attached to. Click on Animate Effects, Sound or Animation (Browse to find correct sound or movie)

Preview -> OK

Insert -> New Slide (Choose the blank slide)

On menu bar select Slide Show -> Slide Transition

Under Sound, click on the down arrow button and select Stop Previous Sound

Click on Apply

Insert -> Text Box, type in new text, click on box corner and drag to wherever you want your text to be.

Right click on the text box and go to Custom Animation

Click on the Timing tab.

Click on the text box and click Animate

Click on the Effects tab and choose your animation.

Click on OK

Save presentation on disk in A:\ drive or on Desktop for me to see.
RECORDING SOUND FROM CD PLAYER

Bring up Sound Recorder: Start (bottom left corner of screen); Start Program-> Accessories

-> Multimedia -> Sound Recorder

On Sound Recorder, press Record (red dot)

First make a blank sound clip by just recording nothing and saving it.

Sound will be recorded the length indicated on the sound recorder (usually 60 seconds)

Bring up CD Player: Programs-> Accessories-> Multimedia-> CD Player

Fast forward or rewind to find the exact spot to be recorded.

Press Play (single triangle) to start CD. On Sound Recorder, press Record (red dot)

Save recorded sound: On Sound Recorder: File-> Save As: File name: filename.wav; File Type: choose the wav format. PowerPoint can also insert MIDI sound files but not "au" files

INDEX

NEXT PAGE

Music News Health History Sports Archaeology Geography College Courses

Create a presentation using the AutoContent wizard		From the File menu, choose New and select AutoContent Wizard.
Change text to bold or Italic		Select the text object or text and click the corresponding toolbar button.
Change text to underlined or shadowed		Select the text object or text and click the corresponding toolbar button.
Change the font size		Select the text object or text and click the Increase Font Size or the Decrease Font Size button.
Change presentation views		Click any of the view buttons located on the left of the bottom scroll bar: Slide, Outline, Slide Sorter, or NotesPages.
Reverse an action		From the Edit menu, choose Undo.
Save a new presentation		From the File menu, choose Save.
End a PowerPoint session		From the File menu, choose Quit.

Create a presentation using the Pick a Look Wizard	From the File menu, choose New and select Pick a Look Wizard.
Type title or main text on a slide	Select the title object or main text object and begin typing.
Create a new slide	Click the New Slide button or from the Slide menu, choose New Slide.
Open a presentation	Choose Open from the File menu. When the Open dialog box appears, select the file you want opened and click the Open button.
Copy slides between presentations	Select slides in Slide Sorter view or Outline view. From the Edit menu, choose Copy. Open the file where you want to paste the slides. Click the Slide Sorter View button and choose Paste from the File menu.
Rearrange slides in Slide Slide Sorter view	Select slides in Slide Sorter view. Drag the slides to the desired locations.
Enter text in Notes Pages view	Click the Notes Pages View button. Select the Notes placeholder and type.
Print a presentation	From the File menu, choose Print. Select print options and click the Print button.

Open an Outline	From the File menu, choose Open. Click the List Files Of Type drop-down arrow and select All Readable Outlines. Select the file you want opened.
View your slides in Outline	Click the Outline View button.
Insert an outline	From the Insert menu, choose Slides from Outline.
Scroll through an outline	Click the scroll arrows, or drag the elevator, or click above or below the scroll box.

View an outline with titles only	On the Outlining Toolbar, click the Show Titles button.
View an outline with formatted text	On the Outlining Toolbar, click the Show Formatting button.
Increase or decrease the outline view size	On the Standard Toolbar, click the Zoom Control drop-down arrow and select a view size, or select the view size percentage and type a new percentage.
Select a slide or paragraph	Position the four -headed arrow to the left of the text and click.
Move a slide or paragraph	Select the Slide or paragraph. On the Outlining Toolbar, click one of the outlining buttons or drag the selection.
Move text	Select the text. Drag it to a new position.
Save an outline	From the File menu, choose Save As. Click the Save File As Type drop-down arrow and select Outline.(RTF TEXT).
Print an Outline	From the File menu, choose Print. Click the Print What drop-down arrow and select Outline View. Click the Print button.

Create a text label	Click the Text Tool button. Click the slide and type your text.
Create a word processing box	Click the Text Tool button. On the slide, drag to create a text box, and then type your text.
Select text to edit	Click in the text and drag.
Rearrange text in Slide view	Select text and then drag paragraphs.
Add text to shape	Select the shape and use text tool to type your text.
Arrange text in an object	Select an object with text. From the Format menu, choose Text Anchor. Select an option and click OK.
Format text in a shape	Select the shape and choose styles from the Formatting Toolbar or the Format menu.
Format text with Format Painter	Select the object with the format you want to use. On the Standard Toolbar, click Format Painter. Select the object you want to format.
Change text alignment	Select a text object. From the Format menu, choose Alignment. Select an option and click OK.
Change line spacing	Select a text object. From the format menu, choose Line Spacing. Change the spacing and click OK.
Change text case	Select a text object. From the Format menu, choose Change Case. Select an option and click OK.
Add or remove periods	Select a text object. From the Format menu , choose Periods. Select an option and click OK.
Replace fonts	From the Tools menu, choose Replace Fonts. Change the font and click OK.
Find or replace text	From the Edit menu, choose Find or Replace.
Check spelling	From the Tools menu, choose Spelling.

Select an Object	Click the Selection Tool button. Position the cursor on the object and click.
Deselect an object	Click the Selection Tool button.
Draw an object	On the Drawing Toolbar or the AutoShape Toolbar, click a drawing tool and drag to create an object.
Resize an object	Select the object. Drag a resize handle.
View another toolbar	From the View menu, choose Toolbars. Click the toolbar's check box.
Change an object's shape	Select the object. From the Object menu, choose AutoShape and select a shape.
Change a line style	On the Drawing Toolbar, click the Line Style button and select a line style.
Group or ungroup objects	Select the objects. On the Drawing+ Toolbar, click the Group or ungroup button.
Align objects	Select the objects. From the Format menu, choose Alignment, and then choose an alignment, or choose the Guides command and drag the objects to a guide.
Draw an arc	On the Drawing Toolbar, click the Arc Tool button and drag.
Edit an arc	Double-click the arc line. Drag a control handle.
Draw a freeform	On the Drawing Toolbar, click the Freeform Tool button. Click to draw straight lines, or drag to draw freehand.
Edit a freeform	Double-click a freeform line. Drag vertices.
Rotate and flip an object	Select the object. On the Drawing+ Toolbar, click one of the Rotate and Flip buttons.

Switch to Master views	From the View menu, choose Master, and then choose the desired view from the menu or hold down the SHIFT key and click the desired View button.
Add background items to a master	Switch to a master view and add items to the master.
Add the time, date, and page number	From the Insert menu, choose the desired menu item.
Format the master title or master text	Select the master title or master text and choose the desired formatting effects.
Display the text object ruler	From the View menu, choose Ruler, or hold down the OPTION key click the mouse button, and choose Ruler from the Shortcut menu.
Set the indent marker for the first line of text	From the View menu, choose Ruler . Drag the button triangle.
Adjust a paragraph margin	From the View menu, choose Ruler. Position the upper triangle to the left of the bottom triangle.
Create a hanging indent	From the View menu, choose Ruler. Position the upper triangle to the left of the bottom triangle.
Change the bullet format	Click the I-beam cursor in a line of text and choose Bullet from the Format menu.
Follow the master	From the Format menu, choose Slide Background. Click the Follow Master button.
Reapply a slide layout	Move to the slide. Click the Layout button, select a layout, and click the Reapply button.
Apply a template	Click the Template button. Select the folder that contains the template you want to use, and select the template file. Click the Apply button.

Add clip art	On the Standard Toolbar, click the Insert Clip Art button or double-click the clip art placeholder. Select an image and click the OK button.
Insert a Quick Time movie	From the Insert menu, choose Movie. In the list of file names, select a movie. Click the Insert button.
Insert WordArt	From the Insert menu, choose Object. In the list of object types, select Microsoft WordArt 2.0. Click the OK button Create the WordArt and click the OK button.
Insert a picture	From the Insert menu, choose Picture. Select a picture file and click the Insert button.
Scale an object	Select the object. From the Draw menu, choose Scale. Type a percentage.
Crop a picture	From the Tools menu, choose Crop Picture. Drag as resize handle.
Recolor a picture	From Tools menu, choose Recolor. Click the drop-down arrow for each color and select a new one from the list. Click the Preview button to view your changes. Click the OK button.